Tasmanian Collection Service (TCS) complaints handling procedure has been created in line with the Australian Standard of complaint handling principles of fairness, accessibility, responsiveness, efficiency and integration to ensure that any complaint is handled in a fair, efficient and appropriate manner.
We are committed to resolving complaints effectively and efficiently and will make the necessary resources available, in order to do so.
We guarantee the complaints handling process will always be undertaken in a manner that is fair to all parties.
Our complaints handling process is available via this web site. If you require more information about TCS’s commitment to resolving complaints or want to find out more about TCS’s complaints handling process, please go to the Contact Us section on this website or email [email protected] or write to the Business Relationship Manager at the address below.
The complaints handling process is accessible to everyone and information on making and resolving a complaint is available, easy to understand and use. If you wish to lodge a complaint, or if you have a privacy request or complaint, please refer to the “how to lodge a complaint”, below.
In order to address your complaint, we will require the following information:
Your contact details and identification details
This includes your full name, business and/or company name if applicable, phone and mobile number/s, email and postal addresses and your TCS reference number.
The details of your complaint
Please set out the nature of your complaint, any other reference details and the outcome you are seeking. This will enable us to address your expectations fairly and properly undertake an investigation of your compliant order to reach a resolution that is fair and reasonable.
If you require assistance to lodge a complaint, TCS staff will provide the necessary support in the formulation and lodgement of your complaint. Please go to the Contact Us section on this website.
Responsiveness & Accountability
All complaints will be dealt with promptly and complainants will be treated courteously. TCS will advise you of the estimated response and resolution times for a complaint. Complaints resolution times will be monitored as part of TCS’s management reporting.
TCS complaints handling process is free.
How to lodge a complaint
If you would like to lodge a complaint, you may do so using any of the following methods:
Write to Business Relationship Manager, Tasmanian Collection Service, PO Box 814, Hobart Tas 7001
Complaint Response time
If you submit your complaint online via the Complaint Lodgement Form, you will receive an automated acknowledgment. Please do not respond to this acknowledgment.
If you submit your complaint by email or by post, we will aim to send you an acknowledgement of your complaint within 2 working days of when we receive your complaint. If you do not receive an acknowledgement within five (5) working days, please contact us.
We aim to resolve your complaint within 20 working days but if the matter proves to be more complex, we will advise you of a revised time frame.
The complaints handling process has the capacity and authority to resolve and implement remedies, so it is important that you include the outcomes you are seeking.
Data Collection & Analysis
All complaints and outcomes will be recorded. TCS maintains a complaint register and complaints will be classified and analysed for identification of any systematic and recurring problems.
The complaint handling process is regularly reviewed to ensure it is efficient and delivering effective and fair outcomes in a timely manner.
Training & Education
TCS staff training and education programs are regularly reviewed and upgraded to benefit from the findings and outcomes achieved in the complaints handling process with the aim of limiting the number of complaints.
Your rights and responsibilities
You have the right to make a complaint and to have that complaint handled fairly.
You have a right to have your complaint handled in accordance with the principles of the Australian Standard which determines the manner in which TCS will deal with your complaint.
If you are dissatisfied with the result of the investigation or you feel the process was not fair to you, you can escalate this by writing to the General Manager at PO Box 814, Hobart TAS 7000.
We will endeavour to do our best to resolve your complaint but if you are still dissatisfied, you can take your complaint to ASIC at www.asic.gov.au or by calling 1300 302 502 or the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au or by calling 1300 363 992 if your complaint relates to Privacy.